Accommodation Process at a Glance

Please visit the Resources for Students with Disabilities website for full details on student requests for accommodations.

1. The student completes the online Student Request for Disability Accommodation form.
2. Provide documentation and any recommendations about necessary accommodations that are included.
3. The Dean of Students will review the accommodations form and documentation, and will then reach out to the student to schedule an appointment to meet to discuss their needs in more detail.
4. The Dean of Students will communicate in writing to the student the approved accommodations.
5. At the beginning of each academic term, the Dean of Students will email a letter about the disability and accommodations to the faculty of courses in which the student is registered (copied to the student and their academic advisor) unless the student requests that this step not be taken.
6. To modify an accommodation, students should contact the Dean of Students.

Important Notes

• The request for accommodation needs to be initiated by the student. Parents cannot initiate or complete the accommodations process on behalf of a student.
• For documentation, additional or alternate documentation may be requested as needed. For example, IEP and 504 Plans from high school are not considered as documentation for college accommodations. However, they may be included as supplemental documentation.
• One should not assume that specific accommodations offered in high school would necessarily be offered by the College.
• Each academic term, students may opt out of faculty of courses in which the student is registered receiving notification of the student’s disability and accommodations.
• Kalamazoo College has the right to deny a request for accommodations, academic adjustments, and/or auxiliary aids and services if the documentation demonstrates that the request is not warranted, or if the individual fails to provide appropriate documentation.

Accommodation Process

1. Employee requests accommodation.
2. Complete the online Employee Request for Accommodation form. Please complete the form to the best of your ability. It will be sent to the Human Resources Department upon submission. This form is to initiate the process of investigating and evaluating your request for accommodation. The form will not be shared with your supervisor without your prior consent. Requests may also be made by contacting the Office of Human Resources at HR@kzoo.edu, first floor of Mandelle Hall, or by calling 269.337.7228.
   • Note: The Office of Human Resources is located on the first floor of Mandelle Hall and may be physically inaccessible to chair users or people with other mobility-related challenges. Please notify Human Resources if you would like to meet virtually or in an alternate location.
3. Together in consultation with Human Resources, the employee obtains medical documentation of their need for an accommodation.
4. Human Resources consults with the employee’s supervisor/Provost’s Office to determine essential job functions and whether the request is to eliminate an essential job function. The nature of the situation (essential job functions, accommodation request, length of time, and other factors) will influence the outcome.
5. The employees, supervisor, and Human Resources will meet to discuss the proposed accommodation, alternative accommodations, and next steps.
6. Human Resources will provide the accommodation decision. Human Resources may continue to evaluate and monitor the need for accommodation. Human Resources may continue to evaluate and monitor the need for accommodation, if warranted.